Work at LWD

Now Hiring: Procurement Assistant

Full-Time, In-Person | Mesa, AZ

We're looking for a highly organized and proactive Procurement Assistant to join our team. This role is integral to the smooth execution of our client projects, working closely with the Procurement Manager to ensure every item is ordered, tracked, and delivered with precision. If you thrive in a fast-paced creative environment and take pride in keeping things running seamlessly behind the scenes, we'd love to hear from you.

Responsibilities

  • Assist in the full ordering and procurement process, including purchase order creation, vendor communication, and order tracking from placement through delivery

  • Maintain and update FFE (Furniture, Fixtures & Equipment) spreadsheets with accurate, up-to-date information throughout each project phase

  • Manage damage claims, vendor disputes, and coordinate repairs in a timely and professional manner

  • Cultivate and maintain strong working relationships with vendors, trade partners, and subcontractors

  • Coordinate scheduling for trades and deliveries, ensuring alignment with project timelines

  • Maintain organized and current client binders, folders, invoices, and purchase orders

  • Collaborate with the design team to resolve open items and keep projects moving forward (i.e., updating spec schedules)

  • Support install preparation, including pulling, packing, and inventorying accessories and FF&E items alongside the designer

  • Assist with on-site client installs alongside the warehouse team; availability to travel out of state as needed

  • Receive and check in all studio deliveries for client projects, documenting any discrepancies

  • Run client-related errands and provide general project support as needed

Qualifications

We’re looking for someone who is/has:

  • Exceptional attention to detail — you catch things others miss

  • Outstanding communication and interpersonal skills, with the confidence to be direct and assertive with vendors and subcontractors

  • Highly organized with the ability to manage multiple projects and priorities simultaneously

  • Proficiency in Google Drive, Slack, experience with project management or procurement software (e.g., Studio Designer, Houzz Pro, or similar) is a plus

  • Familiarity with wholesale, trade vendors, and the interior design industry preferred

  • Self-motivated, adaptable, and calm under pressure

  • Reliable vehicle and valid driver's license required

  • Ability to lift up to 50 lbs.

  • Discretion and professionalism when handling confidential client information

Apply Now

Think you’d be a great fit? We’d love to hear from you!

Email your resume and a brief note explaining why you’re the perfect match for the role to: studio@lexiwestergarddesign.com with the subject line “Purchasing Assistant Role.”

Please note that this is an admin position and we are not currently hiring for designer roles.

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